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World Class Process, Packaging & Control Engineers For The Aerosol, Coating, Sealant & Pharmaceutical Industries

 
 
Contents
1.0 Introduction
2.0 Information About Us
3.0 What Does This Notice Cover?
4.0 What is Personal Data?
5.0 What Are My Rights?
6.0 What Personal Data Do You Collect?
7.0 How Do You Use My Personal Data?
8.0 How Long Will You Keep My Personal Data?
9.0 How and Where Do You Store or Transfer My Personal Data?
10.0 Do You Share My Personal Data?
11.0 How Can I Access My Personal Data?
12.0 How Can I Contact You or a Third Party?
13.0 Cahnges to Privacy Notice
14.0 Further Information
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1.0        Introduction


 

DH Industries Limited understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all our:

Potential Customers;

Customers;

Suppliers;

Successful Candidates; and

Unsuccessful Candidates.

We will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

If you require our Employee Privacy Notice please contact us (contact details provided in Part 12).

 

2.0        Information About Us


 

We are DH Industries Limited:

limited company, registered in England and Wales under company number 01485632.

Registered at and our main trading address Sullivan House, Fenton Way, Laindon, Essex, SS15 6TD, United Kingdom.

We are a subsidiary of Pamasol Willi Mäder AG (contact details provided in Part 12), based in Switzerland, a country that the European Commission has determined ensures an adequate level of protection for personal data (link provided in Part 14).

Our main switchboard telephone number is +44 (0)1268 410 666.

Our VAT Number is 342287459.

We are a member of the following associations:

a)        BSI Subscribing Member;

b)        Essex Chambers of Commerce; and

c)        British Safety Council.

We are classified as a Data Controller under the GDPR.

 

3.0        What Does This Notice Cover?


 

This privacy notice explains how we use your personal data: how it is collected, how it is processed. It also explains your rights under the law relating to your personal data.

 

4.0        What Is Personal Data?


 

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier.’

This definition provides for a wide range of personal identifiers to constitute personal data, including name, identification number, location data and other online identifiers.

The personal data that we use is set out in Part 6.

 

5.0        What Are My Rights?


 

Under the GDPR, you have the following rights, which we will always work to uphold:

The right to be informed about our collection and use of your personal data. This privacy notice should tell you everything you need to know.

The right to access the personal data we hold about you. Part 10 will tell you how to do this.

The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete.

The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data we have.

The right to restrict (i.e. prevent) the processing of your data.

The right to object to us using your personal data for a particular purpose or purposes.

The right to data portability. This means that you can ask us for a copy of your personal data held by us to re-use with another service or business in many cases.

Right relating to automated decision-making and profiling. We do not use your personal data in this way.

For further information about our use of your personal data or exercising your rights as outlined above, please contact the Company Secretary (contact details provided in Part 11).

Further information about your rights can also be obtained from the Information Commissioners Office (the “ICO”) or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the ICO (https://ico.org.uk/concerns/).

 

6.0        What Personal Data Do You Collect?


 

We may collect some or all the following personal data (this may vary according to your relationship with us):


Personal Data GroupPersonal Data
Your contact details
  • Email address
  • Home address
  • Name
  • Other forms of communications
  • Telephone Numbers
Details of your company
  • Company name
  • Location of company
  • Your rolw within the company
Proof of your identification
  • Your signature
Your academic and employment details
  • Education
  • Previous experience
  • Qualifications
  • References
Images of you
  • Videos of you
  • Photo of you

We may also collect some or all the following personal data which is identified as special category data under the GDPR (also known as sensitive personal data):


Data GroupPersonal Data
Details regarding your health
  • Confirmation of Fitness to Work

The following personal data may be obtained from the following third parties (contact details provided in Part 11):


Third PartyPersonal Data
Various employment agencies
  • Name
  • Your academic and employement details
  • Your contact details (When applicable)
Gipping (UK)
  • Confirmation of Fitness to work

 

7.0        How Do You Use MY Personal Data?


 

Under the GDPR we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you may have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data will be used for the following purposes:

Purpose Data Subject Personal Data Required Lawful Basis
Enquiry you make with us
  • Potential Customers
  • Details of your company
  • Email Address
  • Name
  • Telephone Numbers
GDPR Article 6(1)(b) – contract, lawful basis for processing personal data
Supply of products or services to us or to you
  • Customers
  • Suppliers
  • Details of your company
  • Email Address
  • Name
  • Other forms of communications
  • Proof of your identification
  • Telephone numbers
Management of your project
  • Customers
  • Details of your company
  • Email Address
  • Name
  • Other forms of communications
  • Proof of your identification
  • Telephone numbers
You apply for a position with us
  • Successful Candidates
  • Unsuccessful Candidates
  • Name
  • Your academic and employment details
  • Your contact details (when applicable)
We offer you a position with us
  • Successful Candidates
  • our contact details
  • Confirmation of Fitness To Work
GDPR Article 9(2)(b) – employment, lawful basis for processing special category data
The CCTV system located at our main trading address
  • Customers
  • Potential Customers
  • Successful Candidates
  • Suppliers
  • Unsuccessful candidates
  • Images of you
GDPR Article 6(2)(f) – legitimate interests (Health and Safety and Security) basis for processing personal data
You are operating our products and services
  • Customers
  • Suppliers
  • Images of you
GDPR Article 6(2)(f) – legitimate interests (Training and Support) basis for processing personal data

 

8.0        How Long Will You Keep My Personal Data?


 

We will not keep your personal data for any longer than is necessary considering the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods:

Purpose Review Period Retention Period
Enquiry you make with usEvery 2 years10 years post-acquisition
Supply of products or services to us or to you
Management of your projectNot requiredIndefinitely
You apply for a position with usEvery month4 months post- acquisition
We offer you a position with usEvery year75 years post-employment
The CCTV system located at our main trading address Every week1 month post-acquisition
You are operating our products and servicesNot requiredIndefinitely

 

9.0        How and Where Do You Store Or Transfer My Personal Data?


 

We will only store your data your personal data within the UK. This means that it will be fully protected under the GDPR.

We may transfer some of your personal data in countries that are not part of the European Economic Area (the “EEA”) (link provide in Part 15). These are known as “third countries” and may not have data protection laws that are as strong as those in the UK and/or the EEA. This means that we will take additional steps to endure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR including:

Ensuring the transfer is to a country that the European Commission has determined ensures an adequate level of protection for personal data (link provided in Part 14).

Ensuring the recipient has appropriate data protection safeguards in place.

The security of your personal data is essential to us, and to protect your data, we take several important measures, including the following:

Access to personal data will be restricted only to those authorised to do so.

All electronic copies of personal data transferred via email will be marked confidential and encrypted.

All electronic copies of personal data we store will be marked confidential and encrypted.

All electronic copies of personal data will be transferred over secure networks only.

All hardcopies of personal data, including any electronic copies stored on physical media, will be marked confidential and stored securely in a locked box, drawer, cabinet, or safe.

 

10.0        Do You Share My Personal Data?

 


We may only share the following personal data with other third parties:

PurposeThird Party
Enquiry you make with usPamasol (Switzerland) group companies and/or agents.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order or the instructions of a government authority.

If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law.

If any personal data is transferred to a third party outside of the EEA, we will take suitable steps to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the GDPR, as explained in Part 9.

 

11.0        How Can I Access My Personal Data?


 

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it. This is known as a “subject access request”.

All subject access request should be made in writing using the provided form and sent to us (contact details provided in Part 12).

Subject Access Request Form

We will respond to subject access requests within less than one month of receipt, however this may be extended by up to two months if your subject access request is more complex. If such an extension is required, we will inform you.

 

12.0       How Can I Contact You or a Third Party?


 

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:


Attention ofContact Details
Company SecretaryDH Industries Limited
Sullivan House
Fenton Way
Laindon
Essex
SS15 6TD
United Kingdom
+44 (0)1268 410 666
www.dhi.co.uk

Contact details of all our third parties, and any sub-processors, are listed below:


Third PartyContact Details
PamasolPamasol Willi Mäder AG
Driesbüelstrasse 2
CH-8808 Pfäffikon SZ
Switzerland
+41 55 417 40 40
www.pamasol.com

13.0        Changes to Privacy Notice


 

We may change this privacy notice from time to time. This may be necessary, for example, if the law changes, of if we change our business in a way that affects personal data protection.

Any changes will be made available via www.dhi.co.uk/privacy

This privacy policy was last updated 24th May 2018.

 

14.0        Further Information


 

More information can be found via the following external web sites:
GDPR - General Data Protection Regulation ICO - Information Commissioner's Office
Countries in the EU and EEA
Adequacy of the protection of personal data in non-EU countries
Personal data an emplyer can keep about an employee